ADHD Notes is operated by Useful Tools LLC, a North Carolina limited liability company (“Useful Tools,” “we,” “us,” or “our”). ADHD Notes is an adult productivity tool. This Privacy Policy explains what information we collect, how we use it, when we disclose it, and the choices available to you.
Your data is yours. We do not sell personal information. We do not share personal information with advertisers or use it for targeted advertising.
When you create an account, we collect your name and email address. Authentication credentials are handled by Supabase, our authentication provider.
We store the content you choose to create or import, including tasks, notes, contacts, meetings, reminders, and related details. If you import or drag an email into ADHD Notes, the content you choose to import is stored as part of the task or note you create.
The former wellness tracker is no longer available and ADHD Notes does not accept new wellness entries. Legacy wellness entries from prior use may remain in an existing account until the account holder exports or deletes the account, or asks us to delete them. We retain the dormant data structure only to preserve deletion and export compatibility.
The student and classroom module is shelved. It is unavailable, student links are disabled, and ADHD Notes does not accept new student information. Limited records from earlier private testing may remain only as needed for deletion, security, consent documentation, or legal obligations. Our Legacy Student Privacy Notice explains how to request review or deletion.
We collect basic events and technical information needed to operate, improve, and protect the service, such as marketing page visits, calls to action, signup steps, sign-ins, timestamps, account or device identifiers, browser or device type, error information, security events, and rate-limit or abuse-prevention records. Marketing measurements do not include your prompt text, notes, task content, email address, or name. Optional first-party product analytics, such as app opens and feature use, remain off unless you affirmatively enable them in Settings. Product analytics may be linked to your account but never include task content, notes, or contact names. We do not use this information to track you across unrelated apps or websites.
We use a session cookie or similar technology to keep you signed in. ADHD Notes also caches account content in your browser's local storage so the app can respond quickly. For first-party marketing measurement, we store a random visitor identifier, session identifier, and limited first-touch campaign or referring-domain information. We do not store full referring URLs or use third-party advertising cookies.
If you connect self-text capture, we collect the mobile number you verify, your consent choices, opt-out commands, and content-free delivery records. The content you text is stored in your Remember inbox. If you separately enable text reminders, we use your number to send the automated task and nudge reminders you request. SMS is not end to end encrypted.
If you contact us, we collect the information you provide, such as your email address, message, and any attachments or troubleshooting details.
If you use the in-app control to report an AI response, we receive the reported response, the note you choose to add, your account email address, and the part of the app where the response appeared. We use this information to review safety and quality problems. The app shows exactly what will be sent and asks you to confirm before sending.
If you affirmatively choose product news and occasional tips in Settings, we record that choice and may use your account email address to send those optional messages. This choice is separate from account, security, service, and support communications. You can turn marketing email off in Settings. Any marketing message we send will also include an unsubscribe control. We keep limited consent and suppression records so we can document your choice and avoid sending messages after you unsubscribe.
We use information to:
Before ADHD Notes sends content to an external AI provider on a device, it presents a disclosure and asks for permission. When you then use Daily Brief, Enhance, the assistant, or another AI feature, the text needed for that request is sent to the selected language-model provider to generate the result. Depending on the feature and provider availability, our hosted service may use OpenAI, Google Gemini, or Groq. If you add your own provider key in Settings, the selected content is sent to the provider you choose, which may include OpenAI, Anthropic, Google, or a local model you configure.
By default, ADHD Notes replaces recognizable email addresses and phone numbers with neutral labels before a hosted or external model receives a request. You can adjust those controls and optionally protect exact known contact names in Settings. Redaction reduces exposure but may not identify every sensitive detail, and it does not change your saved wording.
If you enable web lookup, your query is sent to Google Search through Gemini to return an answer with sources.
Useful Tools does not use your content to train its own AI models. Third-party providers process information under their own terms, privacy policies, and service settings. Do not submit content to an AI feature if you do not want it processed by the applicable provider. AI features are optional.
We disclose information only as described below.
We use service providers to host data, authenticate users, provide infrastructure, deliver requested text messages, provide analytics and operational support, and generate AI responses. These providers may process information only for the services they provide to us, subject to their agreements and applicable law.
We disclose information when you direct us to do so, such as when you export content, use an AI provider you selected, initiate a text message, or share information outside the service.
We may disclose information if we reasonably believe disclosure is required by law or legal process, or is necessary to protect the rights, safety, or security of users, Useful Tools, or others; investigate fraud or abuse; or enforce our agreements.
If Useful Tools is involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of assets, information may be disclosed as part of that transaction, subject to appropriate confidentiality protections and applicable law.
We do not sell personal information. We do not share personal information for cross-context behavioral or targeted advertising.
We keep account information and content while your account is active or as needed to provide the service. Items placed in Trash are scheduled for permanent deletion after 30 days unless you restore them sooner.
First-party product and marketing analytics events are scheduled for deletion after 60 days. Aggregated reports that no longer identify an individual may be retained longer.
You may export your data and request deletion of your account and associated data. Deletion removes active account content, subject to limited exceptions. Some information may remain for a limited period in backups, security logs, consent records, transaction records, or records we must retain to comply with law, resolve disputes, prevent fraud, or enforce agreements. We delete or de-identify information when it is no longer reasonably needed for the purpose for which it was collected.
Legacy student test records and wellness entries are not used to provide current features. They are retained only as reasonably necessary to preserve account export and deletion, honor a verified request, document consent where required, protect the service, or meet legal obligations. Parents, authorized organizations, and account holders may request access, correction, or deletion.
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information based on the nature of the information and the service. No method of storage or transmission is completely secure, and we cannot guarantee absolute security. You are responsible for using a strong password, protecting your account credentials, and keeping exported copies secure.
You can review and update certain account information in the app, export your data, remove content, disable optional AI features, withdraw AI data-sharing permission, control AI redaction, opt in or out of product analytics and optional marketing email, choose whether to enable web lookup, manage your own AI provider key, and request account deletion.
Depending on where you live, you may have rights to request access, correction, deletion, or a copy of personal information, or to object to or limit certain processing. We will honor verified requests as required by applicable law. We may need to verify your identity before completing a request.
To make a privacy request, email calvin@adhd-notes.com. An authorized agent may submit a request where permitted by law, but we may require proof of authority and verification of the user's identity.
Because we do not use personal information for targeted advertising or sell it, we do not offer an advertising opt-out. We do not respond differently to browser “Do Not Track” signals. Where legally required, we will honor recognized opt-out preference signals for processing to which they apply.
ADHD Notes accounts are for adults. The service is not directed to children under 13, the student module is unavailable, and we do not knowingly accept new personal information from children. If you believe a child's information remains from earlier private testing, email us so we can review and delete it as appropriate.
Self-text capture and reminders are optional. Message frequency varies and message and data rates may apply. Reply STOP to cancel all ADHD Notes texts or HELP for help. We keep limited consent and suppression records so we can document your choice and prevent messages after an opt-out. We do not sell mobile numbers or share mobile opt-in or consent information with third parties for their marketing. More information is available on our Text messaging page.
Useful Tools is based in the United States. Our providers may process information in the United States and other countries where they operate. Those countries may have data protection laws different from the laws where you live. By using the service, you understand that information may be processed in these locations, subject to applicable law.
We may update this Privacy Policy as the service, vendors, or law changes. We will update the date above and provide additional notice when a change is material and applicable law requires it. Your continued use after the effective date is subject to the updated policy, but we will seek consent when required.
ADHD Notes is operated by Useful Tools LLC.
Privacy questions and requests: calvin@adhd-notes.com
Legacy student privacy information: adhd-notes.com/kids/privacy
Text messaging information: adhd-notes.com/sms