This notice explains how ADHD Notes handles information about students in Teacher mode. It is written for the teachers and parents who set it up. We built it to collect as little as possible about a child, because the safest data is the data we never hold.
A teacher or parent holds the account. Children do not sign up, do not have a login, and do not enter a password or an email. A child is a simple profile inside the grown-up's account. There is no way for a child to create an account on their own.
Only two things: a first name or nickname that the grown-up types in, and the child's progress inside the app (which to-dos they have, what they have finished, and the coins and rewards in their reward chart). We do not collect a child's last name, email, phone number, birthday, photo, location, or any other contact or identifying detail. Please use a first name or nickname only, and do not type a child's contact information anywhere in the app.
The grown-up who creates the account confirms at sign-up that they have the authority to set this up for the children they add and to agree to this notice on their behalf. In a school, the school may provide this permission for educational use in place of each parent, consistent with how COPPA treats school-authorized educational tools. At home, the parent provides it. A parent can ask the account holder, or us, to review or delete their child's profile at any time.
A teacher can request a private, no-login link so a student can see their own to-dos on their own device. This only turns on after a parent or guardian gives permission. To request it, the teacher provides the parent's email or mobile number (an adult contact, not the child's), which we use only to send the permission request and, if the parent chooses, an occasional progress summary. A parent opts in to text updates by entering their own number and checking a consent box on the permission page. Parents can withdraw permission or ask us to delete this information at any time; every text includes “Reply STOP to opt out.” See our text terms.
We do not show children ads. We do not sell or rent children's information, and we do not share it with advertisers or data brokers. We do not use children's information to train AI models, and we do not send a child's name to an AI provider. We do not track children across other apps or websites.
A child's profile and progress are stored inside the grown-up's account in our database (managed with our provider, Supabase) and cached in the grown-up's browser so the app runs quickly. Each account's data is isolated from every other account.
The grown-up can remove a child's profile at any time from the teacher or parent view. Removed items go to Trash for 30 days and are then permanently deleted. You can also ask us to delete a child's data directly at calvin@adhd-notes.com.
We do not keep children's information indefinitely. Our retention periods are:
Where the law or a school agreement requires us to keep something longer, we keep only what is needed, protect it, and use it only for that reason.
When a school uses ADHD Notes with students, we act as a school official handling student information only to provide the service, under the school's direction. We will enter into a data processing agreement on request and use student information only for that educational purpose.
Questions about children's privacy, or a request to review or delete a child's data? Contact us at calvin@adhd-notes.com. See also our general Privacy notice.